Lease & Tenant Tracker
Every unit, lease and deposit in one place, with renewal reminders and a monthly rent-collection grid.
Sample data shown · click to enlarge
Inspection: move-in and move-out condition side by side, with changes flagged.
For move-ins, move-outs and every repair in between
Document every turnover. Stay ahead of every repair.
Walk each unit room by room at move-in and move-out, work out the deposit return, log repair requests and keep preventive maintenance on schedule.
$15one-time · instant download
Buy now: instant access
Excel + Google SheetsNo subscriptionSecure checkout
Best value: get this plus 4 more templates in the Landlord Toolkit for $59 (save $42) →
- A printable 76-item room-by-room checklist with signature lines
- A deposit-return worksheet that pulls damage charges from the inspection
- A 500-row repair log with target response times by priority
- A preventive schedule pre-filled with common tasks
What's inside
A tour, tab by tab
Screenshots show the included sample data. Click any screenshot to enlarge it.
Tab · Inspection
Inspection
Property, unit, tenant and dates up top; then about 76 items across entry, living areas, kitchen, bedrooms, bathrooms, laundry, exterior and safety. Pick a condition at move-in and move-out, add notes and charges; worse conditions are flagged.
Tab · Deposit Return
Deposit Return
Deposit held, damage from the inspection, unpaid rent, cleaning and other deductions, the refund or balance owed, and the return deadline from your state's number of days (check your state's rule).
Tab · Maintenance Log
Maintenance Log
Date reported, property, unit, issue, category, priority, vendor, status, completion date and cost. Days open and an overdue flag use your target times.
Tab · Dashboard
Dashboard
Open and overdue requests, spend this year by property and category, average days to complete, overdue preventive tasks and data checks.
Preventive Schedule
Tasks like HVAC filters, smoke/CO tests, gutters and water-heater flushes, with how often, when last done, next due and status.
In your download
Everything arrives in under a minute
Move-In/Move-Out Inspection & Maintenance Log (Excel, with sample data)
A blank Excel copy, ready for your records
A one-click Google Sheets copy link
A Start Here tab with setup steps
Is it right for you?
Who it's for
A great fit for
- Landlords who do their own move-in and move-out walkthroughs
- Anyone who wants repair history and costs for each property
Not built for
- Photo storage (keep photos in your own folders and reference them in notes)
- Work-order apps for maintenance teams
Why it's the smart buy
More built in than a free template. A fraction of a subscription.
Everything a small landlord needs for the 2026 tax year, without another monthly bill or a bank login.
| Our templatesRent & Tally | Subscription landlord apps | Free templates online | Shoebox + bank statements | |
|---|---|---|---|---|
| One-time price, no monthly fee | Yes | Monthly or yearly fee | Free | Free |
| Ready for tax year 2026 (mileage rates, $2,000 1099-NEC threshold) | Built in | Varies | Rarely updated | No |
| Schedule E-style expense categories | 13 categories | Varies | Sometimes | No |
| Contractor totals and likely 1099-NECs | Yes | Varies | Rarely | No |
| Works in Excel and Google Sheets | Both | App only | Usually one | No |
| No bank login needed | Never asked | Often asks to link | Yes | Yes |
| Built-in checks catch missing data | Yes | Varies | Rarely | No |
| You keep your file forever | Yes | Tied to your plan | Yes | Paper only |
| Sample data and a setup guide | Yes | Usually | Sometimes | No |
A general comparison of common alternatives, not of any specific product. Features of individual apps and templates vary.
Questions
Inspection & Maintenance Log FAQ
Can I use the inspection for every turnover?
Yes. Copy the Inspection tab for each turnover (the Start Here tab shows how), or print it and fill it in on site.
Does it know my state's deposit deadline?
No. Deposit rules vary by state, so the number of days is a setting you fill in. The worksheet then works out the date.
Can I change the repair categories or target times?
Yes. Priorities and target days are settings on Start Here.
Do they work in Google Sheets as well as Excel?
Yes. Every template comes as Excel files (sample and blank) plus a link that puts your own copy in Google Drive in one click. Excel 2010 or later on Windows or Mac, and Excel for the web, all work. No macros or add-ins.
Is there a subscription?
No. Each template is a one-time purchase. The file is yours to keep and use.
How do I get my files?
Right after checkout you'll see your download and Google Sheets links, and we email them to you as well.
Pairs well with
Complete your setup
Rental Property Bookkeeping Spreadsheet 2026
Rent, expenses and mileage for up to 10 properties, with Schedule E-style totals for every one.
Best value · save $42
The Landlord Toolkit
Five spreadsheets that run the whole landlord year: the books, the leases and rent, the contractors, the turnovers and your next purchase. One download, one price, yours to keep.
- Rental Bookkeeping 2026$27
- Lease & Tenant Tracker$17
- Contractor 1099 Tracker 2026$15
- Inspection & Maintenance Log$15
- Rental Property Deal Analyzer$27
Best value
Bought separately: $101
$59
You save $42
That's $11.80 per template, paid once.
The Toolkit price goes up to $79 on Jan 1, 2027.
Get all 5 now
Instant download · Excel + Google Sheets · One-time price
Tax year 2026 closes · Dec 31, 2026
52days
10hrs
13min
55sec
Inspection & Maintenance Log, ready in minutes
A room-by-room inspection, a deposit-return worksheet, a repair log and a preventive maintenance schedule.
- Instant download
- Excel + Google Sheets
- One-time price
- No subscription