Move-In/Move-Out Inspection & Maintenance Log
A room-by-room inspection, a deposit-return worksheet, a repair log and a preventive maintenance schedule.
Sample data shown · click to enlarge
Dashboard: occupancy, rent roll, deposits held and leases ending soon.
For landlords who manage their own tenants
Know which leases end next, and who still owes rent.
Track units, leases, deposits and monthly rent in one spreadsheet. Lease status, renewal-notice dates and balances work themselves out.
$17one-time · instant download
Buy now: instant access
Excel + Google SheetsNo subscriptionSecure checkout
Best value: get this plus 4 more templates in the Landlord Toolkit for $59 (save $42) →
- Up to 40 units and 100 leases, with status worked out for you
- Renewal-notice dates and an 'expiring soon' list you can tune
- A 12-month rent-collection grid with balances and late flags
- Deposits held, occupancy and monthly rent roll on one dashboard
What's inside
A tour, tab by tab
Screenshots show the included sample data. Click any screenshot to enlarge it.
Tab · Leases
Leases
Tenants, unit, contact details, start and end dates, rent, deposits and notice days. Status (upcoming, active, expiring soon, month-to-month or ended), days left and the renewal-notice date are calculated.
Tab · Rent Collection
Rent Collection
Each lease mirrored automatically, with 12 monthly columns for what you received. Due-to-date, received-to-date, balance and a late-this-month flag update as you type.
Tab · Dashboard
Dashboard
Occupancy, monthly rent roll, deposits held, leases ending in 30/60/90 days and total balance owed, plus checks for overlapping leases and missing details.
Start Here
Settings for the rent-collection year, the 'as-of' date (blank means today), the expiring-soon window and the day rent counts as late.
Units
Property, unit, beds, baths, square feet and market rent, plus the current tenant and whether the unit is occupied, filled in from your leases.
In your download
Everything arrives in under a minute
Lease & Tenant Tracker (Excel, with sample data)
A blank Excel copy, ready for your records
A one-click Google Sheets copy link
A Start Here tab with setup steps
Is it right for you?
Who it's for
A great fit for
- Landlords who handle their own leases and rent
- Small portfolios where a full property-management app is overkill
- Anyone who wants renewal dates and deposits in one place
Not built for
- Online rent collection, tenant screening or e-signing leases
- More than 40 units or 100 leases
Why it's the smart buy
More built in than a free template. A fraction of a subscription.
Everything a small landlord needs for the 2026 tax year, without another monthly bill or a bank login.
| Our templatesRent & Tally | Subscription landlord apps | Free templates online | Shoebox + bank statements | |
|---|---|---|---|---|
| One-time price, no monthly fee | Yes | Monthly or yearly fee | Free | Free |
| Ready for tax year 2026 (mileage rates, $2,000 1099-NEC threshold) | Built in | Varies | Rarely updated | No |
| Schedule E-style expense categories | 13 categories | Varies | Sometimes | No |
| Contractor totals and likely 1099-NECs | Yes | Varies | Rarely | No |
| Works in Excel and Google Sheets | Both | App only | Usually one | No |
| No bank login needed | Never asked | Often asks to link | Yes | Yes |
| Built-in checks catch missing data | Yes | Varies | Rarely | No |
| You keep your file forever | Yes | Tied to your plan | Yes | Paper only |
| Sample data and a setup guide | Yes | Usually | Sometimes | No |
A general comparison of common alternatives, not of any specific product. Features of individual apps and templates vary.
Questions
Lease & Tenant Tracker FAQ
Does it collect rent or send reminders?
No. It's a tracker: you record what came in and it shows what's due, received and owed. Reminders appear as dates and flags in the sheet.
How is 'expiring soon' decided?
A lease is 'expiring soon' when its end date falls within the window you set on Start Here (60 days by default). Leases without an end date show as month-to-month.
Can I track several tenants on one lease?
Yes. Type all names in the Tenant field of one lease row.
Does it handle state deposit rules?
It records deposits held. Rules on deposits vary by state, so confirm yours locally.
Do they work in Google Sheets as well as Excel?
Yes. Every template comes as Excel files (sample and blank) plus a link that puts your own copy in Google Drive in one click. Excel 2010 or later on Windows or Mac, and Excel for the web, all work. No macros or add-ins.
Is there a subscription?
No. Each template is a one-time purchase. The file is yours to keep and use.
How do I get my files?
Right after checkout you'll see your download and Google Sheets links, and we email them to you as well.
Pairs well with
Complete your setup
Rental Property Bookkeeping Spreadsheet 2026
Rent, expenses and mileage for up to 10 properties, with Schedule E-style totals for every one.
Best value · save $42
The Landlord Toolkit
Five spreadsheets that run the whole landlord year: the books, the leases and rent, the contractors, the turnovers and your next purchase. One download, one price, yours to keep.
- Rental Bookkeeping 2026$27
- Lease & Tenant Tracker$17
- Contractor 1099 Tracker 2026$15
- Inspection & Maintenance Log$15
- Rental Property Deal Analyzer$27
Best value
Bought separately: $101
$59
You save $42
That's $11.80 per template, paid once.
The Toolkit price goes up to $79 on Jan 1, 2027.
Get all 5 now
Instant download · Excel + Google Sheets · One-time price
Tax year 2026 closes · Dec 31, 2026
52days
10hrs
13min
55sec
Lease & Tenant Tracker, ready in minutes
Every unit, lease and deposit in one place, with renewal reminders and a monthly rent-collection grid.
- Instant download
- Excel + Google Sheets
- One-time price
- No subscription